Being a household employer requires a certain level of responsibility. Not only are you paying your employee fairly for a job well done, but you are required to set them up with the right paperwork that remits the proper amount of taxes from each paycheck. Here are some forms that you will need.
W-4
This form is provided to your nanny so all federal income tax is withheld properly from their pay.
I-9
This form confirms that your employee is authorized to legally work in the United States. They also must submit documents like a driver’s license, passport, social security card, or a birth certificate to certify their identity. The form must be signed on the first day of employment and filed electronically within three days of when the employee started work.
New hire report
Hiring someone to work in your home means you will need to file a ‘new hire report’ with the labor department of your state.
Form 1040-ES
When it comes time to pay your portion of your employee’s Medicare and social security taxes, federal unemployment and federal income taxes, you will need to fill out this form. Most employers do these taxes quarterly, so you don’t have to pay the full amount all at once when you file your personal tax return.
Schedule H
This is a form that is attached to your personal tax return, and it allows you to report household employment taxes to the IRS.
At Household Staffing, we understand that managing and understanding the various parts of payroll and taxes for your employee can get complicated and time-consuming. That’s why we partner with tax and payroll agencies that specialize in household staffing matters. Working with a qualified team of specialists to get your employee set up the right way the first time is something that will save you time and money in the long run. Contact us today to ask questions or learn more.
